Organizing is a basic element of management, and it is the second function after planning, which is the opposite of chaos, and it is intended to divide the aspects of activity in the organization through the various units and divisions, link and coordinate between them through appropriate means of communication, and indicate the limits of authority and responsibility of the departments and units to enable them to carry out their work and to facilitate operations Control and supervision. And organization is the form in which collective efforts are devised to achieve a specific function or purpose.
There are four prominent activities in the organizing process:
1. Determine the work activities that must be performed to achieve organizational goals.
2. Classification of required work types and work groups into administrative work units.
3. Delegating work to other people while giving them an appropriate amount of authority.
4. Designing decision-making levels.
The goal behind the organizing process:
1. Clarification of the work environment: Every person must know well what he is required to do. Likewise, the tasks and responsibilities assigned to each individual and each administrative department and the quality and limits of the specific authorities must be clarified.
2. Coordination of the work environment: Coordination of the work environment is very important and necessary in terms of enhancing coherence and interaction between work units in contrast to chaos and lack of coordination in the work environment and letting things go as they like without coordination.
3. The formal structure for decision-making: the relations between the president and his subordinates must be developed through the organizational structure. This allows for an orderly transfer of orders.
The five steps in the organizing process:
The first step :
Respecting plans and goals: - Plans are the very basic determinant of the organization, as well as specifying the goals that must be pursued. It is possible to create new administrative departments if required, or to assign responsibilities and define new tasks for some people or departments, and old decisions may be canceled or canceled. Certain departments and sections, all in order to achieve the goals of the set plans.
The second step :
Determine the activities necessary to achieve the goals:
Within the framework of this step, a list of the tasks that must be accomplished must be prepared, starting with continuous work (which are repeated several times) and those that are performed once.
The third step :
Classification of activities:
Managers carry out the following three processes of classification of activities:
1- Examine the activity and determine its nature, and that is done for each activity.
2- Arranging activities in groups based on their relations with each other and the extent of interdependence between them.
3- Design the basic parts of the organizational structure.
The fourth step :
Delegation of Powers and Business:
Authorization is one of the fundamentals of organizational work, and it means that the administration grants certain powers of its powers to one of the employees within the organization or to one of the sub-departments in order to facilitate work procedures and provide the necessary effort and time, as well as with regard to delegating authority.
Relationship levels design:
This step defines the vertical and horizontal relationships in the organization as a whole, the horizontal structure shows the responsibility of each individual or department for the tasks assigned to it, while the vertical structure is the one that defines the working relationships between the operating departments, and makes the final decision under control (such as clearly determining the number of subordinates under each manager And specified).